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Automate utility bill intake, validation, payment, and analysis across electricity, water, gas, telecom, and more with 99% accuracy. Eliminate manual errors, accelerate audits, monitor consumption patterns, and regain financial clarity through AI-powered processing.
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Most utility management systems lack the structural depth and automation maturity required for high-volume, multi-provider billing operations, resulting in systemic gaps.
Non-standard invoice schemas across utility providers cause data capture failures, reconciliation gaps, and recurring vendor disputes.
Siloed billing systems lack policy enforcement and evidentiary audit trails, which elevates regulatory exposure and audit risk.
Fragmented approval routing creates processing backlogs, which trigger late settlements, forfeited early-pay discounts, and vendor friction.
Collatio Utility Bill Management is Scry AI’s platform that uses AI-powered document processing and workflow automation to ingest, extract, validate, and audit utility and energy bills. It converts high volumes of unstructured invoices and statements from multiple providers into structured, system-ready records. Finance teams gain visibility into consumption, discrepancies, cost allocation, payment cycles, and compliance requirements.
Purpose-built to bring accuracy, governance, and financial control to utility bill processing workflows.
Collatio uses AI-powered OCR and document intelligence to extract structured and unstructured data from utility invoices in PDF and image formats. The system accurately captures complex details such as line items, meter numbers, billing periods, rate components, and charges, mapping each field to predefined data schemas. Extracted data is standardized across diverse provider formats and structured for downstream processing and analytics.
Each bill is automatically evaluated against configurable validation rules based on historical usage patterns, contract terms, and predefined thresholds. In parallel, anomaly detection models identify deviations in consumption, rate application, duplicate charges, and recurring fees. Exceptions are categorized and flagged within the same processing pipeline for further review and resolution.
The platform verifies every invoice against jurisdictional regulations, provider billing standards, and internal policy requirements. It continuously scans for missing disclosures, incorrect rate applications, contract violations, and invalid fee structures. The verification results are attached to each invoice, creating a complete audit trail.
Collatio automatically allocates utility costs to the right locations, departments, projects, and cost centers based on configurable business rules. Once processed, invoices are converted into general-ledger-ready entries that align with your chart of accounts. These structured outputs flow directly into finance systems, reducing manual posting, errors, and reconciliation effort.
Collatio routes bills through configurable approval workflows for review and payment authorization, directing records to site managers, operations teams, and finance stakeholders based on predefined rules. Validated data is automatically synchronized with ERP and accounts payable systems via structured integrations and APIs, enabling timely payment processing. Every approval, status change, and system handoff is logged to provide full visibility throughout the billing lifecycle.
Enterprises see measurable ROI after implementation, with reduced effort, cleaner data, and better oversight.
Reduction in Manual Bill Processing
Faster Cross-Team Approvals
Accuracy Across Multi-Vendor Billing Data
Traceability for Compliance & Audits
Collatio ingests utility bills from multiple sources, including email inboxes, scanned documents, cloud storage, and enterprise content repositories. Files in formats such as PDF, JPEG, and PNG are standardized through pre-processing so downstream AI workflows can consistently handle them. This reduces the manual effort required to collect and organize documents before processing begins.
After ingestion, documents are automatically classified by type, such as electricity, gas, water, or telecom bills, using layout and content-based signals. Classification ensures that only relevant utility bills enter the extraction workflow and that each document is routed to the appropriate processing logic based on its structure and format.
Using advanced OCR and machine learning, Collatio first reads characters, tables, and layout elements from utility bills. The models then interpret the contextual meaning of these elements and map them to defined data fields before transforming the output into structured datasets. Key fields, such as account numbers, service addresses, meter readings, billing periods, consumption data, and totals, are extracted reliably from any bill format without tedious manual rules. Through this process, the system converts raw documents into structured utility records that systems can use.
Extracted data is checked against configurable business rules, reference datasets, and historical usage or contract information. Incomplete values, outliers, and format mismatches are flagged for review. The validation process improves data reliability and helps prevent incorrect information from entering financial, compliance, or reporting workflows.
Once validated, Collatio syncs processed, structured utility bill data directly with your enterprise systems, including ERPs, accounting software, energy management platforms, or reporting workflows. Configurable integrations and automation rules ensure that billing details, cost codes, and consumption metrics flow automatically to the target systems.
Collatio processes a wide range of structured and unstructured utility documents, including scanned copies, PDFs, and portal-generated files, regardless of vendor format or layout variations.
Collatio embeds compliance into every bill, helping enterprises reduce risk in a regulated environment.
GDPR, SOC 2 Type II, and ISO 27001 certified to protect your data.
Maintains complete, tamper-proof audit trails for every bill, approval, and change.
Role-based access, end-to-end encryption, and secure cloud infrastructure.
We are trusted by enterprises globally.
Connect with your existing enterprise platforms through APIs and direct data exchange, keeping your workflows intact and your teams in sync.
Run predictable billing cycles across sites and vendors without late fees, duplicate payments, or manual chasing.
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