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TCO Calculator
for Extracting and Reconciling Proforma Invoices

Enterprises engaged in global trade frequently struggle with extracting and validating proforma invoices. Since these are not final tax invoices, errors in pricing, quantities, or terms can result in incorrect payments, shipment delays, and compliance risks. Traditional OCR systems can capture text but lack the ability to classify, validate, and reconcile proforma invoices reliably, forcing manual reviews.

AI-powered document processing enhances accuracy by combining OCR with NLP and vision to classify proforma invoices, extract structured fields, and validate them against contracts and quotations. This accelerates approvals, prevents fraud, supports compliance, and enables seamless conversion into final invoices within ERP and trade finance systems. This total cost of ownership calculator helps you evaluate the true ROI of the category using modern AI powered alternatives over traditional OCR based solutions.

Key Use Cases:

Proforma Invoice Classification
Detects and categorizes proforma invoices using AI-driven identification of document structure and keywords, ensuring correct routing.

Field Extraction
Captures customer/vendor details, products, quantities, unit prices, shipping costs, payment terms, and validity dates from scanned or digital invoices.

Multi-Language & Multi-Currency Handling
Processes invoices in multiple languages and currencies by translating text and standardizing formats for global consistency.

Shipping & Logistics Data Extraction
Extracts shipment details including freight charges, Incoterms, shipping dates, and port or airport information for supply chain integration.

Pre-Payment Validation
Validates proforma invoice details against purchase agreements or quotations to confirm accuracy before payment or production.

Compliance & Regulation Checks
Checks HS codes, customs declarations, and trade requirements against regulatory databases to avoid compliance breaches.

Fraud & Anomaly Detection
Flags anomalies such as altered bank details, unusual pricing, or mismatched goods descriptions to prevent fraud.

Automated Workflow Routing
Routes invoices to procurement, finance, or logistics teams based on metadata like product category, region, or department.

Conversion to Final Invoice
Transforms validated proforma invoices into commercial invoices by auto-populating fields in ERP systems.

ERP & Trade Finance Integration
Transfers validated proforma data into ERP, trade finance, or supply chain systems for faster approvals and payments.

Tracking & Expiry Alerts
Monitors invoice validity and triggers alerts before expiration to prevent missed payments or contractual risks.

Estimate Your ROI

Start by selecting a typical scenario or adjust the baseline details to reflect your exact needs. The calculator will update automatically.

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TCO with Existing Solution

Legacy OCR-based solutions provide 80% accuracy, often misclassifying or partially extracting proforma invoice details. This requires heavy manual validation before approvals, slowing down payment cycles and increasing the risk of errors or fraud.

$
80
75 95

TCO with AI-based Solution

Modern AI solutions combining OCR, NLP, and vision achieve 92% accuracy ±2%, automating classification, extraction, and validation of proforma invoices. However, generic AI cannot identify all anomalies or mismatches, requiring human oversight to ensure compliance and accuracy.

$
92
75 95
ScryAI Reset entire calculator
  • $456042.00 TCO with your
    current system (A)
  • $473542.00 Total Cost of
    AI-Based System (B)
  • $-17500.00 ROI(A-B)
  • ROI(A-B) $-17500

Your ROI Is Negative $-17500.00 ROIROI

Your AI investment isn’t delivering expected savings. This may indicate inefficiencies or incorrect assumptions in your current workflow.

You can save $42500.00 using Collatio i.e. 22.22% savings.

Contact us to identify more optimization opportunities.

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