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TCO Calculator
for Extracting and Reconciling Commercial Invoices

Global trade operations face heavy challenges in extracting, validating, and reconciling data from commercial invoices. Manual reviews cause delays, errors, and compliance risks, while complex invoice formats across countries, languages, and currencies make automation difficult. Traditional OCR systems capture text but fail to interpret trade-specific details, forcing extensive manual checks for customs and ERP processing.

AI-powered document processing significantly enhances accuracy by combining OCR with NLP and vision models to extract, classify, and reconcile invoice data across multiple formats and geographies. This enables faster customs clearance, reduces compliance violations, and automates reconciliation against POs and contracts. It also lowers manual workload while improving visibility into shipments, payments, and trade compliance.

This total cost of ownership calculator helps you evaluate the true ROI of the category using modern AI powered alternatives over traditional OCR based solutions.

Key Use Cases:

Automated Field Extraction
Extracts key invoice data such as invoice number, exporter/importer details, PO number, payment terms, HS codes, and total amounts using OCR + NLP for faster processing.

Line Item & HS Code Extraction
Captures product descriptions, quantities, unit prices, weights, and tariff codes to ensure accurate customs classification and duty calculation.

Multi-Language & Multi-Currency Handling
Processes invoices in multiple languages and currencies by detecting, translating, and normalizing values for seamless system integration.

Trade Document Classification
Classifies commercial invoices separately from packing lists, bills of lading, and certificates of origin to ensure proper routing and compliance workflows.

Customs & Regulatory Compliance
Validates HS codes, declared values, and product descriptions against customs databases to prevent penalties and shipment delays.

Export Control & Restricted Party Screening
Cross-checks invoice data against export control lists and sanctioned parties to block restricted goods or entities.

Duplicate Invoice Detection
Identifies repeated submissions by comparing new invoices against historical records to avoid double payments and filings.

Country of Origin Verification
Confirms declared product origins against vendor and product records to meet trade agreement requirements.

PO & Contract Matching
Validates invoice quantities, pricing, and terms against purchase orders or trade contracts to ensure accuracy.

Freight & Insurance Data Extraction
Captures freight charges, insurance values, and Incoterms from invoices to support customs clearance and landed cost calculations.

Incoterms Validation
Verifies Incoterms (FOB, CIF, EXW, etc.) on invoices against contractual agreements and shipping documents to ensure compliance.

Workflow Routing for Customs
Routes invoices to customs brokers, compliance officers, or logistics teams based on shipment risk and details.

Duty & Tax Estimation
Calculates estimated customs duties and taxes using HS codes, declared values, and origin information.

Fraud & Tampering Detection
Detects altered or counterfeit invoices through forensic analysis of HS codes, declared values, and document seals.

ERP & Trade System Integration
Transfers validated invoice data directly into ERP and trade management platforms like SAP, Oracle, or GTM systems.

Audit & Record Archiving
Digitally archives invoices with metadata for audit trails, compliance reporting, and long-term storage.

Shipment & Payment Analytics
Aggregates invoice data to provide insights into shipment performance, payment timelines, and partner reliability.

Estimate Your ROI

Start by selecting a typical scenario or adjust the baseline details to reflect your exact needs. The calculator will update automatically.

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TCO with Existing Solution

Traditional OCR-based solutions deliver 80% accuracy but lack trade-specific intelligence, requiring heavy manual review of invoice details. Customs validations, PO matches, and compliance checks must be manually performed, increasing effort, error risk, and shipment delays.

$
80
75 95

TCO with AI-based Solution

Modern AI solutions combining OCR, NLP, and vision achieve 92% accuracy ±2%, extracting structured trade data and enabling automation of validations and reconciliation. However, generic AI cannot fully pinpoint all extraction errors, requiring some human verification to meet compliance and audit standards.

$
92
75 95
ScryAI Reset entire calculator
  • $456042.00 TCO with your
    current system (A)
  • $473542.00 Total Cost of
    AI-Based System (B)
  • $-17500.00 ROI(A-B)
  • ROI(A-B) $-17500

Your ROI Is Negative $-17500.00 ROIROI

Your AI investment isn’t delivering expected savings. This may indicate inefficiencies or incorrect assumptions in your current workflow.

You can save $42500.00 using Collatio i.e. 22.22% savings.

Contact us to identify more optimization opportunities.

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