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TCO Calculator
for Data Extraction from Statements of Work

Enterprises rely on statements of work to define deliverables, scope, and commercial terms, yet these documents are long, inconsistent, and updated across versions. Manual review to find obligations, dates, and billable items is slow and error prone, which creates delivery risk, missed revenue, and audit exposure.

Automation converts unstructured SOW text into structured data that feeds ERP, project management, and billing systems. Teams gain a searchable source of truth, proactive alerts for milestones, and faster handoffs across sales, legal, finance, and delivery with measurable cycle time reduction.

This total cost of ownership calculator helps you evaluate the true ROI of the category using modern AI powered alternatives over traditional OCR based solutions.

Key Use Cases:

Archiving and Search
Digitally store and index sales orders and SOWs for easy retrieval with fast access during audits, disputes, or inquiries.

Data Extraction and Structuring
Automatically extract deliverables, timelines, payment terms, stakeholders, and acceptance criteria for ERP and project integration.

Deliverable and Scope Tracking
Parse and index deliverables, link them to KPIs, and support automated tracking to prevent disputes.

Timeline and Milestone Extraction
Convert dates, milestones, and deadlines into structured formats such as calendar entries or Gantt charts for proactive monitoring.

Risk and Obligation Identification
Use NLP to flag risks, penalties, warranties, and compliance requirements for early mitigation.

Change Management Detection
Extract clauses on scope change approvals, cost adjustments, and governance procedures to ensure adherence.

Payment and Cost Extraction
Parse payment schedules, rate cards, and expense terms to integrate with accounting systems for automated invoicing.

Compliance Monitoring
Map extracted data to mandatory clauses and regulatory terms and flag deviations for legal review.

Version Comparison and Tracking
Compare multiple versions or vendor proposals and highlight changes and deviations from templates for risk assessment.

Estimate Your ROI

Start by selecting a typical scenario or adjust the baseline details to reflect your exact needs. The calculator will update automatically.

0 1M+
0 15
99
0 100
Sec
Sec
15
5 15

TCO with Existing Solution

Legacy OCR and template based approaches struggle with variable formats and legal language, achieve approximately 80% accuracy, and require heavy manual review and exception handling. Operational costs rise with each added check, rework loop, and approval handoff, and scaling adds more analysts rather than more throughput.

$
80
75 95

TCO with AI-based Solution

Modern AI that combines OCR, NLP, and vision improves extraction quality and coverage, reaching approximately 92% accuracy ±2%, lowering rework. However generic AI cannot pinpoint which fields are wrong, so teams still need verification and spot checks to meet audit and SLA requirements.

$
92
75 95
ScryAI Reset entire calculator
  • $456042.00 TCO with your
    current system (A)
  • $473542.00 Total Cost of
    AI-Based System (B)
  • $-17500.00 ROI(A-B)
  • ROI(A-B) $-17500

Your ROI Is Negative $-17500.00 ROIROI

Your AI investment isn’t delivering expected savings. This may indicate inefficiencies or incorrect assumptions in your current workflow.

You can save $42500.00 using Collatio i.e. 22.22% savings.

Contact us to identify more optimization opportunities.

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